Healthcare Admin
Patients book with whoever picks up.
AI systems for clinics, dental practices, med-spas, and outpatient operators. 24/7 intake, scheduling, recall, and patient follow-up. Built compliance-aware and routed to your existing practice management system. Deployed across single-location practices, DSO and MSO portfolios, and hospital-system outpatient networks. Every flow scoped HIPAA-aware before anything goes live.
Common verticals
Where healthcare admin teams lose time and money.
01
Front desk misses 8-15 calls a week during peak hours.
02
After-hours calls go to voicemail and never get returned.
03
Recall lists sit in a spreadsheet nobody touches for 90 days.
04
Insurance verification takes a staff member 20 minutes per new patient.
05
Reactivation campaigns mean someone manually pulls a list once a quarter.
What we set up, in the order it pays.
The front desk usually goes first because the phone is where the money leaks. The rest comes after, in the order that pays you back fastest.
Why this, for you
24/7 patient intake. Answers every call, books from your live calendar, runs insurance pre-check, and triages emergencies to your on-call protocol.
See the full systemAI Front Desk
LiveAnswered in your name. Booked on your calendar. Texted back if missed. Day and night.
Call in
Aria handles it
Resolve
After
Guardrail/Urgent or unusual calls go to your team with the caller's details attached.
What changes once the system runs.
01
Every call answered and booked 24/7. No voicemail, no missed new patients.
02
Recall and reactivation running on autopilot off your patient database.
03
Insurance pre-check compressed from 20 minutes per patient to under a minute.
04
Front desk back to focusing on patients in the chair, not the phone.
Frequently asked questions
Common questions from healthcare admin teams.
Hear it take a call before it goes live.
Fifteen minutes. You tell us how calls come in today. We tell you the one thing worth fixing first.